On July 16th, 2013, S357 was signed into law by the Governor of Rhode Island. The bill is a “ban the box” measure and is effective January 1, 2014.

As with all “ban the box” legislation, to date, this Act does not directly impact CRAs or what they can report. Rather it is a requirement upon employers designating when the employer can inquire into the criminal past of the applicant. This law follows existing Rhode Island restrictions limiting inquiries by employers to convictions only. The law is to be found at §28-5-6 et. seq. of the state’s laws once placed in the state code. Those are the employment discrimination provisions for Rhode Island.

The law provides:

All employers may inquire about “convictions” at the first job interview or thereafter. Convictions are defined as a: “finding of guilt after a criminal trial, any plea of guilty, or nolo contendere to a criminal charge.” So, can an employer act upon a deferred adjudication that resulted in an eventual dismissal because the consumer did “plead guilty” to the charge? It is evident that those drafting this and similar laws are unfamiliar with criminal procedure. One would assume that they did not intend the consideration of such pleas of guilty because Rhode Island employers are only to be concerned with convictions.

There are exceptions for some employers:

  1. Where federal or state laws/regulations create disqualifications based upon conviction of certain crimes. [Consider financial institutions where convictions for dishonesty create a disqualification.] The application may ask for information on these types of convictions the employer must consider but no others.
  2. If the position requires a “standard fidelity bond” (not defined) that disqualifies coverage if certain convictions have occurred, then the application can inquire about these types of convictions but no others.

While this law has no direct impact on CRAs, it is wise to discuss this new restriction with your Rhode Island customers so they will order criminal reports after a job interview.

These laws are intended to allow those with a criminal record to at least get to the interview stage of the employment process. Employers have no additional restrictions, as the law does not prohibit the employer from considering past convictions. The employer obviously is to follow the EEOC guidance by connecting the criminal conduct to the specific job being filled.

Stephen White
Steve is the co-founder and CEO of Fidelis Screening Solutions which provides resident screening and pre-employment screening to businesses and municipalities. Outside of the office, he can be found enjoying the outdoors and coaching his son's ice hockey team.
Stephen White
Stephen White